Withdrawal Policies – Institutional Refund Policies
Refund Schedule
State refund policy for programs organized on a credit hour basis is as follows:(applies to Nursing Programs and Acupuncture Program)
- A student who starts class and withdraws during the first 15 calendar days of the quarter shall be obligated only for the Registration and consumable fees (such as the laptop fee). All other tuition and fees will be considered non-consumable during this time.
- A student who withdraws during the third full calendar week of the academic term, but after the first 15 calendar days, shall be obligated for 75 percent of the tuition and refundable fees for that period plus the Registration Fee.
- A student who withdraws beginning with the fourth full calendar week of the academic term will not be entitled to a refund of any portion of the tuition and fees.
State refund policy for programs organized on a clock-hour basis: (applies to Western Massage Therapy Program)
Refunds in clock-hour programs shall be made for each academic term in accordance with the following procedures:
- A student who starts class and withdraws before the academic term is 15 percent completed (through week 3) shall be obligated for only the Registration and non-refundable fees. All other tuition and fees will be considered non-consumable during this time.
- A student who starts class and withdraws after the academic term is 15 percent completed but before the academic term is 25 percent completed (through week 6) will be obligated for 50 percent of the tuition and refundable fees plus the Registration Fee.
- A student who starts class and withdraws after the academic term is 25 percent completed but before the academic term is 40 percent completed (through week 9) will be obligated for 75 percent of the tuition and refundable fees plus the Registration Fee.
- A student who starts class and withdraws after the academic term is 40 percent completed (through week 10 or later) will not be entitled to a refund of the tuition and fees.
Refund for Books, Fees, and Supplies
In the event that a student withdraws or is dismissed from school, all efforts will be made to refund prepaid amounts for books, fees, and supplies except for those items determined to fall within the first and second bullet points below.
Charges for the required purchase of books, fees, and supplies can be non-refundable if the student has consumed or used the books, fees, and/or supplies. Consumption of books, fees, and supplies shall be defined as:
- Items that were special ordered for a particular student and cannot be used by or sold to another student; or.
- Items that were returned in a condition that prevents them from being used by or sold to new students.
- Individually documented non-refundable fees for goods or services provided by third-party vendors.
Items or services not delivered to the student cannot be considered consumed except for those items covered in the first bullet point above.
A record of the refund determination for books, fees, and supplies shall be kept in the student’s record.
(Note: A change in edition of books is deemed a condition that prevents them from being used by or sold to another student.)
Refund Time Frame
AIAM shall refund any monies due the student within 30 days from the last date of student attendance or within 30 days from the date of receipt of payment if the payment is after the student’s last date of attendance. If any other person or agency paid for any portion of a student’s tuition, any refund due would be reimbursed to that person or agency. Monies in excess of that obligation would be refunded to the student.